Electrology
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Policies of South Hills & North Hills Beauty Academy
Financial Aid Programs Available
Qualified students attending South Hills and North Hills Beauty Academy are eligible to participate in certain financial aid programs:
- Federal Pell Grants (Cosmetology program only)
- Federal Stafford Loan Program (all Programs)
The United States Department of Education Publication, “The Student Guide,” updated and issued for each school year, details the above programs. Copies are available to all students and applicants from South Hills Beauty Academy and North Hills Beauty Academy Financial Aid Counselors.
Applying for Financial Aid
If you are interested in applying for the Pell Grant (based on financial need) or Stafford Loan our school can assist you in the application process by individual appointments. You will need to complete the following: (these forms are provided by the school)
- FAFSA application
- Federal Stafford Loan Application
- Verification Worksheet
- Parent Plus Loan (optional)
**Along with the forms above, you will need to provide copies of the following: 1040 tax returns, Driver’s License, Social Security Card, High School Diploma or G.E.D.
After the student completes the application process the school will submit the application electronically and the student as well as the school will receive notification of the result of the application.
Borrower Rights and Responsibilities
Many students require financial assistance during their training. However, in considering Student loans you are accepting a serious responsibility. When you accept a Federal Stafford Loan you are accepting the responsibility to repay the full amount borrowed plus interest. During your program the loans can assist you to pay for your schooling. You will benefit from a grace period of six months after graduation before you have to start repayment on the loan. If you handle your responsibilities well, repaying the loan will help you build a better financial future. If you do not pay and default on your loan, there will be financial consequences.
Borrower Rights As a student you have a right to know”
- The financial aid programs are available at your school and how you qualify.
- How your financial need was determined and what items were considered in your budget.
- The type and amount of loan fees that that the lender will deduct from your loan that will still be included in repayment.
- When your loan disbursements are due and how they will be divided.
- What your monthly payments will be and when you will be expected to start repayment.
- Your school’s policies concerning enrollment, required attendance, and good academic standing.
- Your school policy on when tuition, fees, and other costs must be paid and alternative ways of payments.
- Your school policy on refunds if you should not complete the desired program.
Satisfactory Progress
All Students must maintain attendance progress as well as academic progress in order to be considered as having successfully completed the program of study in which he/she has enrolled.
All students must attend 75% of the duration of the course in order to attain satisfactory attendance progress. All students must maintain a 75% grade point average in theory, practical, and clinic in order to be making satisfactory academic progress.
To assure that students are making satisfactory progress in attendance as well as academic, evaluations are scheduled for each program of study offered by the school, or before on an as needed basis.
Scheduled Evaluations
- Cosmetology …………………………………….every 12 weeks
- Manicuring …………………………………….every 5 weeks
- Esthetician ……………………………………….every 5 weeks
- Managers …………………………………………every 5 weeks
- Teachers ………………………………………….every 7 ½ weeks
Satisfactory Attendance Progress(SAP)
All Students must complete the required hours for each course. (Based on a full time schedule)
- Cosmetology 1250 hours 36 weeks
- Manicuring 300 hours 10 weeks
- Esthetician 325 hours 10 weeks
- Managers 300 hours 9 weeks
- Teachers 500 hours 15 weeks
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All students must attend 75% of the duration of the course in order to attain Satisfactory Academic Progress. Students below 75% will be placed on Attendance Probation. Students are required to achieve at least 75% by the next grading period. Students on probation are to be making Satisfactory Academic Progress. Students who have missed 15% of the duration of the course will be required that all that time be made up. MAKE-UP hours will be scheduled at the discretion of the Supervisor or Director.
**All students are required to notify the school if they will be tardy or absent. Excessive absences and tardiness will be cause for dismissal. Attendance records must be filled out and updated upon retuning to the school after an absence. To consider an excused absence legal documentation with contact number must be provided upon return. If no documentation can be provided it is considered an unexcused absence.
Maximum Time Frame for Course Completion
You must complete your program of study in a period of time not to exceed 1.5 times the contracted program length on your Enrollment Agreement. A leave of absence will be considered in the calculation of the maximum time frame.
Any student who fails to complete the course in the designated time will be subject to pay the current tuition rate for additional hours needed.
The following is a list of full time courses offered and the maximum completion time for each.
Course Title |
Course Length |
Maximum Completion Time |
Cosmetology |
36 weeks |
54 weeks |
Manicuring |
10 weeks |
15 weeks |
Esthetician |
10 weeks |
15 weeks |
Managers |
9 weeks |
13.5 weeks |
Teachers |
15 weeks |
22.5 weeks |
All Students will receive progress reports for theory, practical, clinic and attendance in order to measure student’s progress.
- Cosmetology ………………………………..every 9 weeks
- Manicuring ………………………………… every 4 weeks
- Esthetician …………………………………. every 4 weeks
- Managers …………………………………… every 4 weeks
- Teachers ……………………………………. Every 6 weeks
The following factors will be measured to determine Satisfactory Academic Progress:
- THEORY( test grades, homework, etc.)
- PRACTICAL
- CLINIC
- ATTENDANCE
THEORY GRADING SYSTEM (Based upon tests, homework, etc.)
A…100% to 94% Excellent
B… 93% to 85% Good
C... 84% to 75% Satisfactory
D…74% to 65 % Unsatisfactory
F… 64% to below Poor
PRACTICAL GRADING SYSTEM
- Maximum 100 point value
- Minimum Score of 75 Required
The student’s performance in each evaluation category will be assessed using the “HH-H-S-U” scale:
HH = High Honors = 100%-94%
H = Honors = 93%-85%
S = Satisfactory = 84%-75%
U = Unsatisfactory = 74%-64%
Students must maintain a 75% grade point average in theory and a 75% grade point average in practical and clinic in order to be considered to be making Satisfactory Academic Progress.
Students meeting minimum requirements at evaluation will be considered making Satisfactory Academic Progress until next evaluation. In order for a student to be considered making Satisfactory Academic Progress as of course midpoint, the student must meet both attendance and academic minimum requirements on at least one evaluation by the midpoint of the course.
Students failing to meet minimum progress requirements will be placed on probation for one grading period with the opportunity to meet requirements next grading period. During probation, students are expected to make Satisfactory Academic Progress.
A student receiving Financial Aid will continue to be eligible as long as he/she maintains a record of Satisfactory Academic Progress and Satisfactory Attendance.
If you are not making SAP at the time of the evaluation or monthly academic and attendance reviews, you will be placed on probation.
South Hills and North Hills Beauty Academy do not offer remedial classes or course repetition. Therefore, it has no effect on Satisfactory Academic Progress.
The terms for re-establishing your satisfactory progress will be detailed in your probationary letter. Failure to comply with the terms of probation may result in termination or withdraw.
Reinstatement Of Aid
If it is determined that you are not making SAP by virtue of your grades and/or attendance, and if your financial aid is terminated because you were not able to comply with terms of a probationalr period or other rules and regulations of the school, your financial aid may be reinstated once you re-establish SAP according to the terms of probationary period for that program.
TEMPORARY INTERUPTIONS
If you will be required to miss a considerable amount of class time due to an illness, emergency, or personal problems, a student must submit a signed and dated request for a leave of absence to the school supervisor or director. The director will make a determination whether or not the request for a leave may be granted. A personal leave may not exceed 30 days. A medical leave, by order of a physician, may be requested for a period of time not to exceed 6 months. You are only permitted one leave per program. When you return from your leave you will be in the same academic and attendance status as when you left for your leave.
APPEAL PROCESS
Students who are terminated after failing to achieve minimum requirements may appeal this determination. The student must submit a written appeal to the Director of Education, along with any supporting documentation, reasons why the decision to terminate should be reversed, and a request for re-evaluation of progress. This appeal must be received by the Director of Education within five (5) business days of termination. Should a student fail to appeal this decision, the decision to terminate will stand.
An appeal will be schedule within five (5) business days of the receipt of the written appeal. This hearing will be attended by the student, parents/guardian (if student is a minor), supervisor, instructor, or director of education. A decision on the student’s appeal will be made within five (5) business days by the Director and will be communicated to the student in writing. The decision will be final.
Should a student prevail upon his/her appeal and be determined as making SAP, the student will automatically re-enter in the course and financial aid funds will be reinstated to eligible students.
TARDINESS POLICY
DAY students are required to be in class promptly at 9:00 a.m. and 12:30 p.m. for roll call. No student will be permitted to disrupt class in session after 9:15 a.m. Students without an excuse are considered late and will not receive credit for the a.m. session. Students who are late for the afternoon session at 12.30 p.m. will be dismissed without credit for this session. EVENING students are required to be in class promptly at 5:30 p.m. for roll call. Students will only be permitted to sign or swipe in 15 min intervals based on schedule. If a student is continuously late this privilege will be lost.
RE-ENTER POLICY
The Academy allows withdrawn students to re-enroll with no loss of hours already credit if the student was in good standing with the school academically and financially. The student would have to pay the current enrollment fee and would be charge the rate of tuition for the hours needed to complete the program.
CONDUCT POLICY
All students must adhere to the rules and regulations of the school at all times. The school reserves all rights to suspend or expel any student who causes discord.
STUDENT RECORDS POLICY
Students, parents and/or guardians of a minor have the right to gain access to their cumulative records by appointment under supervision with interpretation to student findings when reviewing files. Information pertaining to student records will be released only upon written instructions and consent of the student, parent and/or guardian of a minor student.
COUNSELING
Counseling will be offered to any student/graduated who is having difficulties with his/her academic or professional career. Students have the privilege of consulting management at all times.
REFUND POLICY
Student’s tuition, fees, and refund policies are clearly and completely stated in printed form, uniformly administered and adequate student financial records are kept.
1. An applicant not accepted by the school shall be entitled to a full refund of all monies paid.
2. If a student(or in the case of a student under legal age, his /her parent or guardian) cancels his/her enrollment and requests money back in writing, within three business days of the signing of the enrollment agreement or contract, all monies collected by the school. The cancellation date will be determined by the postmark on written notification, or the date information was delivered to the school administrator. This policy applies regardless of whether or not the student actually started training.
3. If a student cancels his/her enrollment after three business days after signing of the contract, but prior to entering classes, he/she will be entitled to a refund of all monies paid to the school less the enrollment fee $65.00 and the withdraw fee of 100.00 for the course which he/she had enrolled.
4. For students who enroll and begin classes, the following schedule of tuition adjustments is authorized:
Percentage of Enrollment Amount of Tuition Time to Total Time of Course Owed
- 01% to 4.9% 20%
- 5% to 9.9% 30%
- 10% to 14.9% 40%
- 15% to 24.9% 45%
- 25% to 49.9 % 70%
- 50% and over 100%
Enrollment time is defined as the time elapsed between the actual starting date and the date of the student’s last day of physical attendance in school. Any monies due to the student shall be refunded within thirty (30) days of formal cancellation by the student as defined in item 2 or formal termination by the school, which shall occur no more than thirty (30) days from the last day of physical attendance, or in the case of a leave of absence, the documented date of return.
5. If a student withdraws and returns his/her kit, books, and uniforms within the first week of the start of class unused or undamaged, the student will receive a full refund. If items are used the student will be responsible for the full cost of the items.
6. All refunds due to the student will be paid within 30 days after personal or written request of termination is received by the school.
7. The cost of extra items to the student such as: instructional supplies or equipment, service charges, student activity fees, deposits, rentals, and other charges are not considered in tuition adjustment computations.
8. If the school is closed and is no longer offering instruction after a student has enrolled, the student shall be entitled to a pro-rata refund of tuition.
9. If a course is cancelled, subsequent to a student’s enrollment, the school shall and it’s option:
a. Provide a full refund of all monies paid or
b. Provide completion of the course.
REFUND POLICY FOR FINANCIAL AID
The return ofTitle IV funds as prescribed in section 484B of the HEA Amendments determines the amount of Title IV aid a student has earned at the time a student withdraws. The amount of the Title IV has not earned is then returned to the Title IV program. It is a proportional calculation based on the date of withdraw through (60%) of the payment period.
GRADUATION REQUIREMENTS
In order to graduate, students must successfully complete the designated work assignment in clinic and theory, as well as the practical aspect of the following courses:
- Cosmetology 36 weeks 1250 hours
- Manicuring 10 weeks 300 hours
- Esthetician 10 weeks 325 hours
- Managers 9 weeks 300 hours
- Teachers 15 weeks 500 hours
All students must maintain and pass the final exam with a 75% grade point average. All financial obligations must be fulfilled two weeks prior to graduating. Upon completion of the designated program the student has contracted, he/she will receive a diploma and Certification for the State Board Examination.
PLACEMENT ASSISTANCE POLICY
Placement assistance is open to all graduates of South Hills and North Hills Beauty Academy, not only upon graduation, but throughout their professional career.
Employment opportunities are posted at the schools and can be available to our graduates. Students will have the opportunity to meet with salon representatives, owners, and managers who on a scheduled basis visit the school to perform various trade techniques, and discuss employment opportunities with the students. When students avail themselves to the schools placement service, interviews may be arranged, referrals may be given, and students may be counseled in preparation for employment. Every effort will be make to place all students who seek the school’s placement service. However, the Academy does not guarantee employment, but will assist the students in seeking employment. |